evventa® - Office Scheduling and Management System is an interactive, private office management solution built to facilitate the work of the private office of government officials and key international figures personnel by providing them with the right tools to organize daily operations – big and small – in an automated manner, while maintaining a high level of monitoring and security over the work team.
The value of evventa – Office® lies in its ability to plan and manage a diverse spectrum of events appointments and arrange for the needed logistics in a short period of time, thus allowing officials and their organizations to execute their events in a flawless and successful manner. evventa – Office® targets government officials and key international figures who have busy daily schedules and travel frequently with their staff members, and those who frequently host events for key figures.
Meet the challenge
Officials and their teams in today’s world know the challenges they must face when it comes to scheduling and managing their events. Each day brings a host of new challenges as they struggle to prepare and manage their daily, weekly and monthly agenda, which could involve hosting events for other key figures, holding conference calls, traveling abroad, all while being able to function within a dynamic and agile environment.
Officials are in constant search for tools that would allow them to meet the increasing demands of hosting elegant events and to see the affairs of the many officials they must cater to, simultaneously abating any challenges that inevitable present themselves. Planning and organizing events held for important officials require fast decision-making, with information being readily available should the need for last minute changes present itself, thus potentially driving a supposedly flawless and prestigious event right over the edge.
Teams managing the events and daily schedules of such officials are expected to perform a host of functions at once, maintaining the overall prestigious image they need to project, as well as the overall convenience of all attendees. Epya has an extensive experience working side by side with high profile officials around the world, during that time we designed and developed our flagship, all-encompassing schedule and events management system “evventa® - Office.” With a set of powerful tools that unify and automate events and schedule management, evventa® - Office helps our clients deliver events with unprecedented ease and flawless execution.
- Our longstanding journey with our highly important clients has allowed us to further our skills and expertise in devising solutions that facilitate the nature of their work. We have dedicated teams who are working on enhancing our products and introducing new concepts and ideas to our customers.
- evventa® - Office is built on the latest technologies, allowing better utilization of modern hardware and software while keeping in the mind the needs of officials and their teams.
- evventa® - Office offers a collaborative secure environment for officials and their teams to manage and host all needed information of events management such as; attendees, program plans, travels, gifts, and much more.
Unique product for unique clients
Current offerings in the market are not covering the schedule and events management needs of high profile officials. evventa® - Office is a powerful product that helps clients increase the effectiveness and efficiency of their operations without neglecting the nature of officials and their teams.
The system tightens the security of the environment as well as providing a better compliance management for events throughout the checklists which users can build and customize easily. This unique product has taken into consideration certain design constraints in order to provide its users with the best value:
- A centralized repository for items pertaining to events management, including schedules, detailed programs plans, gifts, contacts information, attendees, logistics and more.
- Workflow and approval cycles for all requests submitted to hold meetings, attend audience events, respond to inquiries, and much more.
- An international solution, currently featuring a bilingual (Arabic & English) interface, with more languages currently under development.
- A highly secure system: encrypted data, different levels of user enrollment, role-based security and biometric scanning are some of the examples which place it at the forefront of secure applications.
- Prestigious and convenient Tablet PC interface for high end officials to communicate with their teams An intuitive, easily configurable product, allowing you to create your own checklists, event templates, gifts lists and much more.
Why evventa® Office?
There is an incessant demand for a product that will effectively help organizations in solving and addressing the problems of officials and their teams. evventa® - Office is a system which can be adopted to manage a large number of events within a cost effective setup. It has been developed using the latest Microsoft© technologies with a .NET Framework and SQL-Server as a database end. evventa® - Office is a product which can help clients in:
- Reflecting their business drivers and serves them.
- Protecting their current investment in other systems (document management systems, workflow engines).
- Incorporating new and unique solutions once they become available in the market by Epya.
- Realizing an earlier return on investment by targeting and addressing specific problem areas.
Our product specialists will provide and guide the product implementation, keeping in mind the complexity of your needs, all within a reasonable timeframe. In addition to the supply of important operational systems (such as evventa® - Office), Epya has a proven record of managing large scale projects, proven projects delivery methods based on industry best practices such as PMI and MSF, dedicated products teams, and local support are what provide proper support framework for all of our clients.