events full management suite
Evventa offers you a comprehensive suite for managing events, meetings, and executive protocols — designed to simplify every aspect of planning and execution.
EVVENTA® is a premier events, protocol and ceremonials management suite. Consisting of a powerful, integrated set of web-based solutions, the system provides a comprehensive product that automates the ins and outs of the most complex events and protocols, thus facilitating and accelerating work completion, while ensuring a high level of security across the entity’s different branches and departments. The system is replete with multi-functional features that maximize performance while minimizing margins of error.
Meeting & Events
All Your Meetings and Events - Handled Seamlessly by evventa
From internal meetings to high-level protocol events, Evventa provides full support for every type of gathering. Easily manage, categorize, and coordinate all your meetings and events in one unified platform—virtual, in-person, or hybrid.
Internal Meeting
Departmental updates, management reviews, or team syncs.
Official Protocol Meetings
High-level diplomatic or governmental meetings with formal procedures.
Virtual & Hybrid Meetings
Travel Meetings
Evventa empowers you to organize and track travel-based meetings with ease. Whether held in airports, hotels, or during business trips
VIP Receptions
Exclusive gatherings requiring protocol-sensitive handling and high-security coordination.
Public and Ceremonial Event Events
Workshops and Trainings
Conferences and Forums
evventa
Main Moduls
evventa’s core module acts as the central hub that connects all event operations, from planning and scheduling to execution and analytics, ensuring seamless coordination, real-time insights, and a unified experience across every stage of the event lifecycle.
Calendar
Management
Committees
Management
World
Contacts
Management
evventa Meet
evventa Bridge
Logistics
Management
evventa Executive
Resources & Tasks
Management
Communications
Management
evventa Officers
Purchasing
ManagementÂ
Topics
Management
Voting
Management
Seating
Management
Invitation
Management
Feedback
Management
Media
Management
Gifts
Management
Meeting Room
Management
Attraction
Places
Documents
Management
evventa
Organizational Services for Events
Comprehensive support for planning, coordinating, and executing events with precision. From venue setup and logistics to guest management and protocol alignment, these services ensure seamless delivery of high-level engagements.
Handy Contacts List
Banqueting
Motorcades
Halls Management
Checklist
Seating
The Ceremony
Additional Requirements
evventa
Organizational Services for Events
evventa
Logistics Management
Passports & Visas
Provide support for international guests in obtaining required visas, along with clear application guidance.
Accommodation & Hotels
Mange rooms booking based on guest preferences with full details like location, room type, and number. Supports customized stays for accompanying guests.
Flights
Book tickets based on guest preferences, including economy, business class, or private jets with parking management. Supports bookings for accompanying guests.
Permits
Issue access, security, or vehicle permits based on attendee type (participants, speakers, media, etc.) and event area requirements.
Tickets
Issue and distribute electronic or printed tickets with event details such as date, time, location, or access link.
Transportation
Arrange transfers based on guest preferences with vehicle, driver, and route details for personalized schedules.
evventa
Main Features
Evventa brings together all event management tools in one smart platform
Control Your Schedule
Create events, meeting, conference, and more in scheduling manager. The process is fully automated from event creation request until the event execution. You will be provided with templates which save your time and increase your productivity.
Seamless Invitation Management
Evventa simplifies the invitation process through a smart, centralized system that ensures every detail is managed efficiently—from guest list creation to RSVP tracking. Whether you’re planning a high-profile protocol event or a large public gathering, the platform empowers organizers with customizable tools, real-time updates, and multi-channel communication.
evventa
Travel Events
The system enables seamless management of events involving multiple travel destinations, with automatic updates of local time based on the user’s geographic location. It also provides all relevant information regarding flights, accommodation, transportation, and other logistical details to ensure a smooth and fully integrated travel experience.
United States
5 events
Saudi Arabia
12 Events
United Arab Emirate
22 Events
Italy
1 Event
China
3 Events
Australia
5 Events
Manage Everyone in Detail
- Invitee List Preparation : Import invitee data from the system database or add them through multiple input methods.
- Invitee List Refinement: Smart system for detecting duplicates and automatically correcting errors.
- Invitee Information Entry : Enter complete invitee details, including full name, phone number, email, contact point, position, company, and other relevant information.
- Invitee List Organization : The system allows organizing invitees into groups based on invitation source and arranging them according to protocol needs.
Roles & Task Management
Systematically assign tasks and responsibilities with clear objectives and deadlines. This includes roles like logistics coordination, invitee communication, session management, media handling, documentation, and follow-up on decisions and initiatives—ensuring each meeting phase runs smoothly and efficiently.
Managing Requests
Receive requests and invitations from various sources, manage communication with requesters, and schedule events based on priority and availability.
Seating Management
Seating Manager Application facilitates the seating arrangements for events and occasions that requires such arrangements. This can be accomplished by creating special diagrams containing the required attributes of seats and tables in terms of types and quantity, then distributing the event attendees on these diagrams according to the recommended seating procedures.
Feedback
Post-event or meeting evaluation is a key step in measuring success and improving future performance. The evventa platform enables the collection of participant feedback, analysis of performance indicators, and documentation of positive highlights and challenges , all contributing to enhanced event quality and data-driven decision-making.
evventa Apps
Executive App
Empower executive-level users with full calendar management capabilities. Key persons such as assistants, protocol officers, or executive managers can delegate events, add internal notes, reschedule meetings, and approve or reject invitations all within a secure and centralized interface. This level of control ensures seamless coordination, faster decision-making, and precise alignment with executive priorities.
Delegate Events
Assign calendar items or responsibilities to other team members with role-based access control.
Add Directions
Key persons can take direct action on calendar items, including approving, delegating, rescheduling, marking as tentative, adding notes, and cancelling events,all from a centralized, secure interface designed for executive efficiency.
Multi-View Calendar Interface
Toggle between weekly, monthly, quarters and travel views for complete scheduling oversight.
Clarity & Control
View all meetings, events, and travel in one place, ensuring better time management and decision-making
Smart Notifications & Reminders
Push notifications before meetings
evventa Apps
Meeting App
The Meeting App is a smart, centralized solution designed to manage and streamline all aspects of executive and organizational meetings. It enables users to track meetings; share agendas and documents; manage attendees; and The platform enables voting on decisions during meetings.
Recording decisions, recommendations, and notes
Easily record decisions, recommendations, and notes during meetings to ensure all key points are captured, organized, and available for follow-up.
Full control over meeting flow and structure
The platform provides the ability to control the flow of the meeting, ensuring smooth transitions between agenda items, managing speaking time, and coordinating participant engagement. This feature helps maintain order and efficiency throughout the session.
Displaying the Agenda and Its Details
The platform provides a clear view of the agenda and its details, allowing participants to stay informed about topics, timings, and speakers throughout the meeting.
Ability to activate voting on decisions
The platform enables voting on decisions, allowing participants to cast their votes digitally and ensuring transparency and collective agreement during meetings.
Full Control Over Attendee Interaction
Organizers have full control over attendee interaction during the meeting, including managing participation, enabling or disabling features like chat, questions, and voting, to ensure a smooth and focused session.
Tracking the Meeting Timeline
Easily track the Meeting timeline to ensure the meeting stays on schedule, with real-time updates and clear visibility into each session’s duration and progress.
evventa Apps
Officer App
Guest Services Management and Tracking
Track and manage each guest’s service timeline, with full visibility into all services provided to them and the ability to modify or update details as needed.
Chat with Team
The system provides an integrated chat feature for protocol officers, enabling instant and secure communication to exchange information and coordinate actions efficiently.
Map View
Allows users to visualize the distribution of work locations on an interactive map for better planning and coordination.
List of Work Locations
It contains location details, a set of service icons to be delivered at this site, and a counter for each service.
Passport and Invitation Scanning
Staff can identify guests by scanning their passport or invitation using the app, enabling quick and accurate verification and instant access to each guest’s related information.
Notification System
